#  For Proctors: Fire Safety Information 

 



For Proctors: Fire Safety Information

One of the roles of the Tutors & Proctors is to assist in the orderly evacuation of the building in the event of an emergency. Pre-emergency planning, reviewing of evacuation maps, knowledge of emergency evacuation routes and emergency procedures are all critical.

As a Tutor & Proctor – you should **never** enter an area or place yourself at risk while assisting with the evacuation of a building. Your primary role is to direct people towards emergency exits, gather information as you exit the building and communicate information to Harvard emergency coordinators and/or emergency personnel.

**Pre-Emergency Planning**

• Conduct or facilitate the communication of fire safety information with students and other occupants  
• Ensure that hallways in your area are kept free of obstructions  
• Ensure that stairwell doors are not propped open and that fire doors close properly  
• Report EXIT signs that are not properly lit and visible to the Building Superomtendents  
• Participate in routine evacuation drills

**Review** **Building** **Evacuation Maps**

Evacuation maps contain all the information that you need to safely evacuate your building in an emergency, including:  
• Primary and secondary egress routes  
• Designated meeting site(s)  
• Fire extinguisher locations  
• Fire alarm pull stations  
• Emergency numbers

**Know the Locations of Your Meeting Sites**

• Meeting sites are designated by building management largely due to their accessibility and distance from the building. A building may have multiple meeting sites depending on its size, number of exits, and number of building occupants and programs in the facility.

**Meeting sites provide a method to:**

• Keep occupants safe from hazards  
• Allow easier building access for emergency responders  
• Allow information to be distributed more easily  
• Account for occupants

**During An Evacuation**

• Communicate – direct students to the closest exit  
• Check assigned areas on your floor – as you exit (if it is safe to do so)  
• Alert other occupants (particularly visitors), and direct them to use the stairs and report to the meeting site  
• Direct disabled occupants to areas of refuge (if applicable) or ask them to stay in place.  
• Close doors as you exit the building (Do Not Lock)  
• Report to your designated meeting site  
• Alert the CFD/HUPD if people are unaccounted for, if you know disabled occupants are present and any other hazardous conditions that may exist in the building.

**During An Evacuation - Escape Tips**

• If you are trapped – close and seal the doors and call 911 or signal for help  
• Close all doors along your route – if the inside of a door is hot, do not open it and use an alternative route  
• If you get caught in smoke, get down low and crawl towards the exit.

**On Going Responsibilities**

• Monitor housekeeping - look out for excessive storage  
• Ensure fire doors are closed  
• Ensure emergency exits and hallways are clearly accessibility  
• Know and distribute emergency evacuation information  
• Coordinate with other Tutors & Proctors in your area building  
• Communicate problems – concerns to your House Master and or Building Superintendents.